Position Overview
The Office Operations and Marketing Assistant provides day-to-day operations of the office performing administrative tasks for the leasing brokers and helping the marketing team in finalizing the marketing materials per the broker/client’s needs.
Fundamental duties and responsibilities
- OFFICE OPERATIONS • General oversight of office and administrative tasks • Answers and screens all incoming calls • Provide administrative and clerical support to the team • Drafts written responses via phone or email • Maintain oversight of IT issues • Handle sign requests and coordination of installation/removal • Collaboration of office invoices • Communicate with company contacts regarding best practices and latest software updates • Research products and/or create/maintain relationships that would improve company materials and presentations • Works and coordinates with various vendors • Responsible for ordering office supplies, software, and hardware • Responsible for employee status, orientation, and setup for new hires • Maintain and update various Google documents
- MARKETING • Printing and binding marketing materials such as flyers, marketing books, and tour books including maps • Assist with email marketing campaigns and E-blasts • Assist with Social Media campaigns and postings • Assist the Marketing team with flyer updates as needed • Geocode and research various market data • Coordinates company booth and presence at ICSC Conventions • Responsible for maintaining Intranet and website updates • Manages press release statuses and timing
Requirements
- Punctual, dependable and reliable
- Strong organizational and communicative skills
- Must possess strong attention to detail in composing, typing, and proofreading materials, establishing priorities and meeting deadlines
- Capability to work in a fast-paced environment with demonstrated ability to multi-task
- Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing
- Ability to work in a positive and cooperative manner with fellow team members
- • Proficient with Microsoft Office Suite (Word, Excel) • Proficient with Google docs and suite • Competent in Adobe Acrobat Creative Suite (InDesign, Illustrator, Photoshop)
- • 1 year of relevant experience and/or training, or equivalent combination of education and experience • College degree