Marketing Administrative Assistant

H&R Retail

H&R Retail is the largest retail-only brokerage firm in the greater Washington, DC and Baltimore region. The firm exclusively represents over 20M SF of retail space and 100 national and regional specialty stores and restaurants. A dedicated team provides clients with unparalleled market knowledge, aggressive marketing, extensive experience and uncompromising service.

Position Overview

The Office Operations and Marketing Assistant provides day-to-day operations of the office performing administrative tasks for the leasing brokers and helping the marketing team in finalizing the marketing materials per the broker/client’s needs.

Fundamental duties and responsibilities

  • OFFICE OPERATIONS • General oversight of office and administrative tasks • Answers and screens all incoming calls • Provide administrative and clerical support to the team • Drafts written responses via phone or email • Maintain oversight of IT issues • Handle sign requests and coordination of installation/removal • Collaboration of office invoices • Communicate with company contacts regarding best practices and latest software updates • Research products and/or create/maintain relationships that would improve company materials and presentations • Works and coordinates with various vendors • Responsible for ordering office supplies, software, and hardware • Responsible for employee status, orientation, and setup for new hires • Maintain and update various Google documents
  • MARKETING • Printing and binding marketing materials such as flyers, marketing books, and tour books including maps • Assist with email marketing campaigns and E-blasts • Assist with Social Media campaigns and postings • Assist the Marketing team with flyer updates as needed • Geocode and research various market data • Coordinates company booth and presence at ICSC Conventions • Responsible for maintaining Intranet and website updates • Manages press release statuses and timing


  • Punctual, dependable and reliable
  • Strong organizational and communicative skills
  • Must possess strong attention to detail in composing, typing, and proofreading materials, establishing priorities and meeting deadlines
  • Capability to work in a fast-paced environment with demonstrated ability to multi-task
  • Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing
  • Ability to work in a positive and cooperative manner with fellow team members
  • • Proficient with Microsoft Office Suite (Word, Excel) • Proficient with Google docs and suite • Competent in Adobe Acrobat Creative Suite (InDesign, Illustrator, Photoshop)
  • • 1 year of relevant experience and/or training, or equivalent combination of education and experience • College degree


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This position is in our Bethesda office.

Job Type